BoD Meeting |
Date: 12/09/2008 |
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Time: 7:11 PM – 9:48 PM |
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Place: Randall Mungo's Shed |
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| Meeting called by: BoD | Type of meeting: Meeting of the Directors | ||
| Facilitator: Chad Keller | Note taker: Patrick Hedgepath | ||
| Timekeeper: Patrick Hedgepath | Attendees:Chad Keller, Randall Mungo, Patrick Hedgepath | ||
Minutes |
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| Agenda item: | Meeting called to order |
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| Agenda item: | Review of the minutes |
| Presenter: | Patrick Hedgepath |
| Discussion: | The minutes from the previous meeting were reviewed. |
| Motion made by: | Chad Keller approve the minutes. |
| Motion second by: | Randall Mungo |
| Conclusions: | 3 yes 0 no votes |
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| Person responsible: | Patrick Hedgepath |
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| Agenda item: | Budget Presentation |
| Presenter: | Randall Mungo |
| Discussion: | Balance is $25,177.94 |
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| Agenda item: | SCE&G lighting issue |
| Presenter: | Chad Keller |
| Discussion: | SCE&G turned the lights back on. There is currently a petition going around for homeowners to sign so SCE&G would agree to pay the lighting on their individual bills. |
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| Agenda item: | Newsletter |
| Presenter: | Chad Keller |
| Discussion: | Chad reviewed the articles he had thus far. The board discussed postponing the newsletter as the end of the year meeting is only a couple weeks away. The board will send a postcard notification of the meeting. |
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| Agenda item: | Management Firm |
| Presenter: | Randall Mungo |
| Discussion: | Randall reviewed the contacts he had made to several management companies. He had filled out some questionnaires and gotten a couple of responses. Randall will continue to follow up with the other companies. Randall has contacted 4 management companies so far. The board discussed the lack of volunteers and the amount of work the board positions currently require. The board is of the opinion that if most of the workload was handled by a management company that there might be more volunteers. |
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| Agenda item: | HoA Christmas party |
| Presenter: | Chad Keller |
| Discussion: | The board discussed changing from the catered BBQ to light refreshments to save money as a result of absorbing the SCE&G lighting bills. Chad discussed buying 4 $20 gift cards as door prizes. |
| Motion made by: | Chad Keller - change the party to light refreshments and buy gift cards. |
| Motion second by: | Randall Mungo |
| Conclusions: | 3 yes 0 no vote |
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| Person responsible: | Randall Mungo |
| Deadline: | Dec 16th |
| Agenda item: | Budget |
| Presenter: | Randall Mungo |
| Discussion: | The board discussed the budget. In light of the SCE&G situation and the possibility of a management company taking over duties. Randall presented 2 possible budgets to the board for review.1 with an estimate of the lighting and 1 with an estimate of the lighting and and estimate for a management firm. On the first budget dues would go up by approximately $12.11 per year. On the second budget the dues would go up by approximately $68.11 per year. The board discussed the previous commitments it had to the community of the well and irrigation as well as the current SCE&G situation with the street lights. The board is going to budget and take money from savings to cover those expenses this year. Then if a management company is hired or the street lights begin to be paid by the homeowners then the board can issue a revised budget. The board will operate with this as a tentative budget until the issue with the street lights is resolved and the reserve is calculated. The deadline for setting a final budget is before the next assessments go out. |
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| Conclusions: | Finish the budget once we have more info on the SCE&G numbers. |
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| Agenda item: | Meeting Adjourned |
| Presenter: | Chad Keller |
| Discussion: | The meeting was adjourned. |
| Motion made by: | Chad Keller |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 3 yes 0 no votes |
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